Portier Irène

Sales and purchase contract administrator – Imports from China and distribution in France and Europe. Responsible for maintenance and management of supplier and customer orders.
□ Supplier Order entry and maintenance (pre-book) meeting requirements in terms of transit times, delivery schedules, incoterms, settlement terms, dangerous goods European regulations for imports from China.
□ Dispatch final order confirmations and shipping instructions – reduce order confirmation lead-times where possible and negociate transport prices and issues.
□ Cash collection – liaising with the Accounting department.□ Prepare, check and collect all necessary documents for customs clearance and documentary letter of credits where necessary.
□ Full customer order management - Liaising with customers - Calculating the ‘all inclusive costs’ - Freight prices negociation and delivery instructions - invoicing and checking supplier invoices.
□ Build knowledge of the computer aided supply chain process ( ERP LOUXOR) and suggest improvments where needed.

□ Total order management from input into the system to final delivery.
□ First point of contact and liaising with the internal departments for all matters relating to quality, production and delivery.

□ Translation of a software users’ guide (271 pages)
□ Preparing and managing sales and marketing documentation in English
□ Administrative tasks such as emails, letters, phone calls, updating database
□ Worldwide Travel arrangements for the 2 Directors (hotel, train or plane reservation)
□ Co-ordinating important events and meetings (organized a business trade fair in the USA, training seminar in France).Welcoming visitors.
□ Handling customer inquiries (prices, availability, technical issues) and invoicing

Business, technical and general english courses for employees and executives (R and D, Accounts, Sales administration, Production, Quality etc) acting in various fields.
□ PrIvate, semi or group courses – level beginners to proficiency. – autonomous diary management and student audits.

· Technical and business translations for industrial companies

Export Sales Administration in charge of :
□ Order management, price offers and invoicing. Liaising with the subsidiaries (USA, UK, CH, D) and important customers to develop worldwide.
□ Organizing and attending international trade fairs and conventions including travel arrangements, logistics and after sales follow up.
□ Sales statistics reporting.
□ Agenda and minutes of international meetings
□ Negotiating transport budget and contacts with international freight forwarders.Performed a 25% cost cut on transport budget

□ Phone canvassing and scheduling for the sales representatives.
□ Transport quotations
□ Shipment follow-up and delivery schedules to customers