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Welthungerhilfe
- Expert - Finance/Administration
2014 - maintenant
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International Committee of the Red Cross
- Administrator
2011 - maintenant
Responsible for managing Support Services Units in ICRC Cambodia, whilst ensuring a consistent and effective service delivery to various projects and sub-offices in ICRC Cambodia and its partners in Cambodia.
• Coordinated and prepared annual budget of 2013 (May 2012). Managed portfolio annual budget (2011 and 2012) and monitored financial commitments and conducted regular financial analysis and review;
• Oversaw accounts and treasury, monitored funds situation, coordinated and consolidated monthly cash forecast, supervised funds transfer to projects and sub-offices. Supervised monthly/annual closure of accounts and ensured relevant monthly/annual reports submission to HQ;
• Oversaw operational management of ICRC offices in Cambodia to ensure effective organization and environment;
• Supervised and coordinated business units such as travel/welcome, logistic/procurement and IT units to ensure consistent service delivery to projects and sub-offices;
• Organized and chaired procurement committees of large project purchases;
• Developed and maintained up-to-date national staff human resources, procurement, logistics and administrative rules and guidelines pertinent to context and structure and ensured compliance in projects and sub-office;
• Formulated and maintained up-to-date financial management rules and delegation of authority (DoA) adapted to the context and structure. Ensured full compliance to rules and procedures outlined in the financial manual;
• Conducted market survey of national staff remuneration (Oct 2011) and annual inflation study (Mar 2012). Prepared and presented summary report to management team focusing on the financial consequences they represented to the organization. Lead the implementation of the final decision;
• Administered promotion and sanction proposed by various departments, projects and sub-offices through the national staff annual performance appraisal review (Dec 2011). Oversaw and maintained staff career development plan and lead the implementation of strategic staffing decisions, including launch and management of new recruitment, in collaboration with the Head of Office;
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United Nations Office for Project Services
- Operations Support Officer
2010 - 2011
Responsible for providing operational support to UNOPS’ Stabilization portfolio of projects in Eastern DR Congo focusing on continuous, effective and timely support to projects and offices.
• Developed and managed operational support budgets of UNOPS stabilization portfolio projects in Eastern Congo in line with the financial rules and regulation of the UNOPS;
• Supervised and co-ordination the Support Services Units activities (Security, Information Technology, Transport, Procurement/Logistics, Administration and HR) focusing on continuous, effective and timely support to projects and offices;
• Managed and organized transparent and completive recruitment of over 50 national posts and about 20 international posts, including drafting job descriptions, defining job classification, advertising job announcements in national and international media sources, screening candidates, organizing interview panels, performing background checks and providing consistent recommendation on recruitment.
• Developed cost distribution matrix for all project personnel (both staff and consultants) for fund commitment purpose and managed the complete cycle of HR ATLAS Purchase Orders based on the approved cost distribution matrix.
• Devised and administered Human Resources Unit budget and annual work plans, analysed and monitored progress against plans. Managed entitlements fund delegated to the HR Unit, i.e. salaries and various allowances.
• Ensured full compliance of HR activities with UN rules and regulations, UNOPS-specific policies, procedures and strategies. Provided consistent and project-tailored advise to senior management on HR and lead the implementation (turnover planning, career development and transition, strategic recruitment, contract modalities options, learning plan and performance evaluation).
• Administered and actively supported the Procurement team in the procurement of services, goods and equipment for general project/office operations as required, including raising vendors in ATLAS and preparing of requisitions for procurements, and facilitating in establishment of contracts and/or amendments documents.
• Managed and negotiated all services contracts related to the day to day operational management of the UNOPS offices in Eastern Congo;
• Monitored the implementation UNOPS assets management practice; including ensuring proper documentation of assets receiving and inspection procedures, preparing submissions to HQ for disposal of assets and ensuring that cases for disposal are properly documented;
• Conducted regular functional review of the operational and administrative procedures and devised consistent improvements.
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United Nations Mission in D.R. Congo
- Administrative Officer - Electoral Division
2009 - 2010
Within Administration Management Unit of the Electoral Division of MONUC, I was responsible for the following tasks:
• Handled all administrative issues between the Independent Electoral Commission (IEC) and MONUC;
• Assisted in managing daily operations of the Electoral Division (ED) to ensure proper functioning; including support staff activities, office supplies, facilities and vehicles allocation;
• Provided consistent assistance in handling of official travel for ED staff (in coordination with Field Support Unit);
• Drafted office correspondence (memos, circulars, emails, etc) for the Coordinator's signature/approval, and ensured its distribution, filing and storage;
• Assisted the Coordinator in reviewing the monthly Electoral financial report and provided summary report and illustrative notes on overspending to Electoral management;
• Provided input to weekly and special reports;
• Assisted the Coordinator in recruitment of international and national staff, supervised and monitored progress with MONUC Human Resources;
• Provided any administrative assistance and acted as a link between MONUC administrative units and ED;
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United Nations Mission in D.R. Congo
- Administrative Support Officer - UNV
2008 - 2009
Responsible for the Administration of Volunteers serving United Nations Mission in Democratic Republic of Congo (MONUC) and designing and developing a Management Tool covering all aspects of the programmes' operations.
• Developed, managed and administered a Management Tool/Database (in SQL/Access) that streamlined the entire operations of the office and reduced the amount of paper work by nearly 90%, enhanced data integrity by 95%, produced weekly, monthly and yearly statistics reports, managed the allocated fiscal budget of the UNV Programme in MONUC and processed initial entitlement payments, monthly payroll of UNV Volunteers (i.e. above 640 UNVs) and end assignment payments, and most importantly produced all the required forms, contracts, attestation letters, visa waivers, work certification, employment certification at instant request . Between April 2008 and November 2009, I assisted the UNV Programme Manager in successful recruitment of nearly 360 UNV Volunteers.
• Administered UN Volunteers serving with MONUC in accordance with UNV Condition of Service, including disbursement of entitlements, arranging medical evacuations, certification of medical expense insurance claims, and upon arrival in Congo, ensuring they received an appropriate briefing, orientation and if/when applicable, technical training
• Managed the process of terminations/resignations, and arranged repatriation travel upon completion of assignments
• Coordinated with other MONUC sections (Security, Protocol Office and Travel) prior to arrival of UN Volunteers entry on duty and reception procedures, including issuance of security clearance, identification cards and entry visas
• Liaised with all the sections under both substantive and mission support in coordination with the Budget Office for 2008/2009 and 2009/2010 fiscal year budget preparation, supervised/coordinated all loan/borrow of UNV posts between different sections, analysed and processed any budgetary revisions/amendments.
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Agency for Technical Cooperation and Development
- Chief Finance Officer
Toulouse
2005 - 2006
Responsible for Finance alongside HR and Administration departments for ACTED operations in Sudan and other missions in Africa.
• Coordinated monthly and annual consolidation and closure of ACTED Africa’s accounts. Analysed and conducted control checks of accounts prior to sending to HQ;
• Monitored project budget situation and regularly analysed cost allocation of various resources (staffs, premises, vehicles and other equipment and project materials) ensuring proper allocation of costs on projects;
• Coordinated and developed various project financial reports (mid term and final) and actively participated in the decommissioning and hand-over of the completed projects (2 OFDA road projects in Darfur in 2006);
• Developed budgets for over 15 calls-for-proposals of various donors. Successful proposals included a two million dollars project for Darfur from USAID/OFDA, eight hundred thousands dollars project for Chad from UNHCR, 3 million dollars project for DRC from UNICEF and two hundred thousands euro project for Darfur from Echo as co-funding;
• Managed treasury including planning and prioritizing disbursement by project, follow-up with project donor on instalment release and negotiating loan deals with the bank in situation of emergency;
• Representation of the organization in the absence of Country Director including liaison and coordination with other INGOs and governmental bodies;
• Launched and administered recruitment processes with Sudanese authorities (Humanitarian Aid Commission) for national posts;
• Oversaw all administrative matters including visa and travel arrangement for expatriates,
• Supervised 5 international and 9 national staffs including conducting annual staff appraisal and performance evaluation meeting, highlighting areas of development and strengths;
• Ensured full compliance to ACTED’s financial and accounting procedures and as well as donor specific requirements in projects;
• Managed and negotiated all services contracts related to the day to day operational management of the ACTED offices;
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Agency for Technical Cooperation and Development
- Head of Finance
Toulouse
2003 - 2005
Responsible for overseeing Finance Department in Kabul and primary focal point for the Field Finance Officers and expatriate Area Coordinators:
• Responsible for monthly and annual closure of accounts including consolidation of monthly field accounts, analysing and controlling field accounts and resources cost allocation;
• Analysed and consolidated field monthly cash forecast, prepared countrywide monthly cash forecast and responsible for cash disbursement to field offices;
• Conducted regular training and organized refreshment workshops on finance and accounting matters and procedures including preparing materials;
• Developed working tools, actively participated in defining new procedures and policies for Finance department and ensured compliance to procedures and donor requirements in projects and sub-offices;
• Prepared external audit (KPMG and donor internal auditors) visits including compiling and verifying documents required by auditors and accompanying auditors to field offices;
• Monitored and controlled project budgets (known donors included ECHO, EC, USAID/OFDA, World Bank, UNHCR and other UN agencies), produced budget forecasts and proposed corrective actions/measures including preparing budget amendments in cases of cost and no cost extension;
• Responsible for preparing draft financial reports (mid and final term) for review of the Chief Finance Officer;
• Actively participated as member of the proposal writing committee in over 20 proposals amounting to several million dollars in confirmed grants and prepared operational budget;
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Agency for Technical Cooperation and Development
- Country Finance Officer
Toulouse
2002 - 2003
• Financial Management of ACTED Kabul’s projects;
• Cash management of ACTED Kabul;
• Assisted the CFO in drafting necessary tools/documents for Finance Department, auditing of field finances/accounting with frequent travels to field offices, controlling of account for field and with trainings of ACTED finance department staff
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English Language Program and Computer Institute
- Instructor
2000 - 2002
• Carried instruction courses of Microsoft automated applications, programing and database designing courses and hardware troubleshooting
• Thought both lower level classes of English Language on part-time basis.
• Participated in ELP (English Language Program & Computer Center) monthly publication “Bouquet”
