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Unesco
- Executive Assistant for the Secretariat of the General Conference and to the President of the GC
paris
2016 - maintenant
(1) Executive assistant to the President of the General Conference and for the Governing Bodies Secretariat and (2) Responsible for the documents of the General Conference - Governing Bodies Secretariat:
(1) Assistance to the President (High Representative of a Member State) - Organizing agenda, meetings, official travels; drafting and managing of the correspondence; ensuring liaison with the Secretariat of the Governing bodies and UNESCO other services, Member States and Permanent delegations.
(2) General Conference: Preparation and distribution of the provisional agenda of the Conference and other official documents to the Member States; planning, management and processing of all the Conference documentation; preparation of the elections to be held by the Conference; processing of draft resolutions; heading the Document’s Reception Office; coordination with the Commissions; preparation of the Proceedings and Resolutions of the General Conference and updating of the Basic Texts.
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Unesco
- Administrative Manual Coordinator & Secretary of the Contracts Committee
paris
2012 - 2016
(1) Administrative Manual Coordinator and (2) Secretary for the Contracts Committee -
(1) Responsible for maintaining the UNESCO Administrative Manual updated and of a
sufficient standard with a view to coherence and consistency, and for notifying staff:
* coordinating internal clearance process, maintaining all records;
* coordinating translation, editing, legal clearance and review by authoring units;
* ensuring sustainable archiving mechanism for the administrative manual and related circulars and forms;
(2) Ensuring the secretariat the Contracts Committee (CC):
* management and distribution of submission files and relevant documentation;
* coordinating the meetings, drafting and distribution of recommendations and minutes of the committee;
* ensuring permanent record and audit trail of all CC files and seeking improvements to the process; compiling statistics on the workload and activities pertaining to the CC.
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Unesco
- Executive Assistant
paris
2010 - 2016
Secondments to the Finance and Administrative Commission and ADM/APX Commission at the Executive Board (12 sessions) and General Conference (3 sessions):
In charge of the preparation of the timetables, scenarios, decisions, and written reports, while ensuring the team coordination and training, and administrative support for the Chairpersons and UNESO Secretariat.
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Unesco
- Member of the Appointment Review Board (ARB)
paris
2010 - maintenant
Member of the Appointment Review Board (ARB), advisory board for recruitment processes.
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Unesco
- Senior Administrative Assistant - Administration Sector, Process Improvement Unit
paris
2009 - 2011
* Administrative Business Processes responsibilities: acting as document control officer
(collecting and storing administrative texts and best practice materials and maintaining registry and archives); assisting in the development of the Sharepoint tool and database; assisting in the review of administrative procedures and their consistency with the administrative texts and with UNESCO's activity management tools;
* Certifying officer responsibilities within the administrative and financial Unit: verification, processing and validation of financial and administrative transactions to ensure accuracy of data input and compliance with regulations, rules and procedures; reviews and verification of requests for payments up to the approved delegated authority; assistance and guidance in the preparation of a wide array of plans, budgets and reports;
* Administrative Knowledge Management responsibilities: collaboration in actions designed to promote dissemination, knowledge and understanding of the sector's projects, activities and actions; preparation, maintenance and updating the sector intranet site;
* Designated by the Assistant Director General for Administration as the sector's focal point for the project of the restructuring and maintenance of the Administrative Manual (2009).
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Unesco
- Senior Administrative Assistant for Works Of Arts & Special Projects Unit
paris
2007 - 2009
* Managing of the UNESCO works of art collection: maintaining and managing the inventory of works of art and donations (including moving and storing of works, handling of artist rights and other legal considerations) and maintaining the website and data bases;
* Assisting on the preparation of the ``Advisory Committee on Works of Art'' (ACWA): drafting correspondence, preparing agendas, drafting minutes of the meetings and documents concerning the donations and loans; ensuring the technical and administrative follow-up of the ACWA in relation to restoration, protection, conservation and installation of the new works of arts;
* Providing general support to the administrative and budgetary management of the Special projects, revenue and income generating activities.
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Unesco
- Senior Administrative Assistant
paris
2004 - 2007
Office:
* Financial: Reporting and follow-up of approved budgets and all expenses;
* Human Resources: Contracts and payment; management of HR files;
* Administration: Preparation of contracts, follow-up of budgets, expenditures and balances, and ensuring administrative supports for the sector;
* Mission for Aichi Expo 2005 (Nagoya, Japan): in charge of the preparation, centralisation and collection of financial information, bank reconciliation, establishment of financial
statements and reporting.
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Unesco
- Financial Assistant
paris
2002 - 2004
Division of the Comptroller
* In charge of adjustments posting for all UNESCO sectors, with consistency check of income and expenditure; correction of mispostings, with errors tracking and reporting, assisting with clearance issues, providing relevant guidance, controlling funds availabilities;
Preparation of financial statements for special funds and budget closing;
* Ensuring internal re-invoicing (internal common utilities charges).
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ClientLogic
- Senior Client Manager Support
2000 - 2002
* Coordinating of the responses to calls for tenders at European and French level;
* In charge of the sales support in France and reporting to the headquarters (USA and Europe);
* Management of the database for the sales department;
* Organization of seminars, meetings and trainings;
* Assisting in communication projects (including monthly newsletters to clients and prospects).
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Air France
- Business Sales Agent
Roissy CDG
1999 - 2000
Agents des services commerciaux , Plateau des Officiels Invalides: management and follow-up of a portfolio of about twenty clients (public organisations, ministries (85%) and private companies (15%)) - Travel booking, finance and sales follow-up, organisation of event travels.
